Site Admin / Site Office Manager

Posté 08 mars 2022

Austin, Texas - United States

Demander un identifiant 243015



A career with EMD Electronics is an ongoing journey of discovery: our 60,300 people are shaping how the world lives, works and plays through next generation advancements in Healthcare, Life Science and Electronics. For more than 350 years and across the world we have passionately pursued our curiosity to find novel and vibrant ways of enhancing the lives of others. EMD Electronics is a business of Merck KGaA, Darmstadt, Germany.


Everything we do in EMD Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role:

EMD Electronics is immediately hiring for On-Boarding Coordinator / Staff Admin for its MEGASYS® team in Austin, TX, and offering a $1000 Sign-on Bonus!  This is a challenging, hands-on, rewarding job opportunity for people who want to join a growing business.  

Benefits to working with our team include:

  • ** Sign on bonus of $1000 available! **
  • Comprehensive, paid, on the job training program that allows our employees to quickly learn critical technical skills to excel in this role and rapidly progress in their careers.
  • Full tuition reimbursement available!
  • Access to strong healthcare and 401k packages!
  • Excellent all-around benefits including a starting vacation allowance of 3 weeks.


Administrative lead on systems and maintaining staffing for on-boarding new employees to the site, provide support to the leadership of the site, and coordinate / facilitate the proper billing of resources for the site. MEGASYS® team in Austin, TX, provides support of the supply of chemicals and gases to a semiconductor manufacturing environment that makes the chips used in electronic devices such as Smart Phones, LED's, and Flat Screen TV's.  They will ensure compliance in operation and maintenance procedures, emergency preparedness, and drive flawless execution. Key responsibilities of the billing coordinator include:

  • Organize and schedule meetings and appointments for new employees during the on-boarding process
  • Partner with HR to maintain office policies as necessary – and support the integration of new employees into MEGASYS® team in Austin, TX.
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment and support
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers (copiers, printer and other office equipment / tools)
  • Provide general support to visitors – including escorting and scheduling
  • Responsible for creating PowerPoint slides and making presentations
  • Manage managers' schedules, calendars, and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored


 Physical Attributes:

  • Walking throughout the facility for 25% of shift (1-2 miles per day)
  • Office and light mobility escorting visitors
  • Basic lifting (up to 25lbs)
  • Bending of the knees and overhead reaching as it relates to office support


Who You Are:

 Minimum Qualifications:

  • Associates Degree in Business or Management
  • 3+ years experience in an administrative or office management role


Preferred Qualifications:

  • Bachelor’s Degree in Business or management
  • Training coordinator or On-boarding experience
  • Proficient with MS Office Suite (very strong Excel and PowerPoint)
  • Prior experience working in an office manager role or similar experience
  • Experience with systems and managing multiple inputs
  • Experience with project management and problem solving
  • Strong people person – enthusiastic
  • Excellent communication skills
  • Proven office management, administrative, or assistant experience
  • Knowledge of office management responsibilities, systems, and procedures
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Knowledge of accounting, data, and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles


What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences.
We celebrate all dimensions of diversity. We believe that it drives excellence, innovation, and human progress. We care about our customers, patients, and our rich mix of people. This diversity strengthens our ability to lead in science and technology.
We are committed to creating access and opportunities for all and empower you to fulfil your ambitions. Our diverse businesses offer various career moves to seek new horizons.
Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to bring their curiosity to life!

Curious? Chat with one of our curious minds on our interactive Q&A platform and catch a glimpse of our people, values, and culture. You can also apply and find more information at
If you would like to know more about what diversity, equity, and inclusion means to us, please visit

If you are a resident of a Connecticut or Colorado, you are eligible to receive additional information about the compensation and benefits, which we will provide upon request. You may contact 855 444 5678 from 8:00am to 5:30pm ET Monday through Friday, for assistance.

The Company is an Equal Employment Opportunity employer. No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment. Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

As an employee of the Company, you will be required to comply with all of the Company’s COVID-19 safety protocols and policies. The organization has currently suspended enforcement of its COVID-19 Vaccination Policy, but that policy may be reinstated by the Company in its discretion.