Executive Assistant

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

The candidate will be the EA to Head of Innovation & Data and Hub Leader Bangalore.

You should possess structure, attention to detail, quality focus, high energy, and flexibility in a high-paced customer service-oriented organization. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive-level internal clients across the lines of businesses.

You would be required to:

• Manage scheduling, including agendas, mail, email, calls, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Screen incoming calls/emails and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Participate in review meetings and help prepare minutes and track follow-up tasks.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including travel itineraries and reimbursements.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Assist with staff onboarding and off-boarding, which includes requesting equipment setup and system access
• Produce high-quality emails and messages to individuals at all levels of the organization
• Maintain current organizational charts and Executive Bio's

This position is based in Bangalore and supports general shift .

To be successful in this role, you should be well-organized, detail-oriented, have great time management skills, and be able to act without guidance.

Skills and experience:

• 6+ years’ work experience as an Executive Assistant, Personal Assistant or similar role
• Proficiency in MS Office suite
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

The candidate will be the EA to Head of Innovation & Data and Hub Leader Bangalore.

You should possess structure, attention to detail, quality focus, high energy, and flexibility in a high-paced customer service-oriented organization. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive-level internal clients across the lines of businesses.

You would be required to:

• Manage scheduling, including agendas, mail, email, calls, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Screen incoming calls/emails and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Participate in review meetings and help prepare minutes and track follow-up tasks.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including travel itineraries and reimbursements.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Assist with staff onboarding and off-boarding, which includes requesting equipment setup and system access
• Produce high-quality emails and messages to individuals at all levels of the organization
• Maintain current organizational charts and Executive Bio's

This position is based in Bangalore and supports the Europe time zone (1:30 PM – 10:30 PM IST).

To be successful in this role, you should be well-organized, detail-oriented, have great time management skills, and be able to act without guidance.

Skills and experience:

• 6+ years’ work experience as an Executive Assistant, Personal Assistant or similar role
• Proficiency in MS Office suite
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Proficiency in German would be an added advantage.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!
 
Apply now and become a part of our diverse team!