Working student administrative support (all genders)

Posted 25 Jun 2019

Darmstadt, Hesse - Germany

Req Id 193236

Details

A career at our company is an ongoing journey of discovery: our around 52,000 people are shaping how the world lives, works and plays through next generation advancements in healthcare, life science and performance materials. For more than 350 years and across the world we have passionately pursued our curiosity to find novel and vibrant ways of enhancing the lives of others.


Your role:

You will provide onsite dedicated assistance to ensure secretarial, administrative and team communication tasks are handled, confidentially, professionally and efficiently in a way that maximizes productivity of the team members.

You will proactively manage the day to day schedule of designated members, ensuring excellent time management is adhered, including extensive diary management, organizing appointments, meetings and travel arrangements (globally) and managing incoming communications. You will create and modify presentations via PowerPoint and Excel. You will screen telephone calls, enquiries and requests, handling them as appropriate and you will flag urgent/critical matters in a timely manner. You will support team in different time zones which requires being accessible for emergency or urgent needs before or after normal working hours.

You will process expense reports, invoices and work with accounts payable to ensure invoices are paid in a timely manner. You will coordinate travel bookings across multiple individuals.

Who you are: 

 

  • Highly organized, able to manage a variety of tasks simultaneously
  • Attention to detail
  • Competent in both written and oral communications
  • High level of personal integrity, pro-activeness, initiative and discretion
  • Must be able to apply software applications to respond to requests with attention to detail and accuracy.
  • Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook, is required as well as SharePoint applications and sites.
  • German native speaker, good English skills.

What we offer:  With us, there are always opportunities to break new ground. We empower you to fulfil your ambitions, and our diverse businesses offer various career moves to seek new horizons. We trust you with responsibility early on and support you to draw your own career map that is responsive to your aspirations and priorities in life. Join us and bring your curiosity to life!

Curious? Apply and find more information at https://jobs.vibrantm.com

Apply Now

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